Fleet Management Overview
Understand the Fleet hub: vehicles, compliance, walkarounds, maintenance, expenses, and weighbridge tickets in one place.
1. What is Fleet Management?
The Fleet module is the central hub for managing all aspects of your vehicle operations. It shows live compliance alerts, scheduled maintenance, and a snapshot of your fleet status at a glance. From here you navigate to Vehicles, Daily Walkarounds, Maintenance records, Expenses & Fuel, Compliance tracking, and Fleet Analytics.
2. Fleet Dashboard
The Fleet hub page shows four headline stats: Total Vehicles, Active, In Maintenance, and Off Road. Below that, your Operator Licence (O-Licence) status is displayed if you have heavy vehicles (7.5 t or above). Compliance alerts appear for MOT, Road Tax, Insurance, Operator Licence, and Tacho Calibration items that are expiring within 60 days or already expired. A strip shows any expired items and maintenance scheduled for today.
3. Compliance Alert Thresholds
The system automatically calculates how many days remain on each compliance item. Warning alerts fire at 60 days remaining, urgent alerts at 30 days, and critical alerts at 14 days. Expired items are shown in red.
4. Fleet Modules
Vehicles: Add and manage your full vehicle registry with all compliance dates. Daily Walkarounds: Conduct DVSA-compliant daily walkaround checks and log defects. Maintenance: Schedule and record PMIs, services, repairs, MOTs, and tyre replacements. Expenses & Fuel: Log all vehicle costs including fuel fill-ups with efficiency tracking. Compliance: Overview of all compliance items across the fleet. Analytics: Fleet performance, costs, and utilisation reports.
Field Reference
| Field | Required | Description |
|---|---|---|
| Warning | No | 60 days remaining |
| Urgent | No | 30 days remaining |
| Critical | No | 14 days remaining |
| Expired | No | Past expiry date |