Transfer Runs
Deliver held waste to a licensed transfer site, capture evidence, and generate the deposit note — closing the collection chains for all included waste.
1. What is a Transfer Run?
A Transfer Run is a job scheduled by the office to take held waste — waste collected from customers on previous collections but not yet deposited — to a licensed transfer site. On the Job Detail page the job type is shown as Transfer Run. The job includes a manifest of all the held waste items that the office selected when scheduling.
2. Held waste manifest
When you open a Transfer Run job, the held waste manifest is displayed. This shows all the waste items included in the run, grouped by the customer they came from. For each customer group, you can see the waste description, EWC codes, and quantity. Review the manifest before setting off to confirm you have all the waste on board.
3. Evidence capture
At the transfer site, you must capture the required evidence before completing the run. The following fields are available on the Transfer Run completion screen.
4. Completing the transfer run
Once all required evidence is captured, tap Complete Transfer Run. The system performs the following actions: a deposit note is generated recording the waste transferred, the EWC codes, the site, and both signatures; all held waste items included in the run are marked as deposited and removed from the truck manifest; and the collection chains for those waste items are closed. The deposit note is immediately available in the Waste Notes section of the main dashboard.
5. Deposit note and collection chains
The deposit note created on completion links back to all the collection notes in the chain — the original one-off notes that created the held waste. This creates a complete audit trail from waste producer through collection to final deposit, satisfying UK Duty of Care chain-of-custody requirements. The deposit note reference is shown in the confirmation screen after completing the run.
Field Reference
| Field | Required | Description |
|---|---|---|
| Site signature | Yes | On-screen signature from the authorised site representative confirming receipt. |
| Driver signature | Yes | Your signature confirming the waste was deposited at this site. |
| Weighbridge reference | No | Reference number issued by the transfer site weighbridge. |
| Purchase note reference | No | Reference number from the site's purchase note or gate receipt. |