Season Ticket Notes
Cover multiple transfers of the same waste type between the same parties for up to 12 months.
What is a Season Ticket?
A Season Ticket is a single Waste Transfer Note that covers multiple transfers of the same type of waste between the same two parties over a period of up to 12 months. Instead of creating a new note for every collection visit, a season ticket is created once and used to cover every subsequent transfer during its validity period — provided the waste type, containment, and parties remain the same.
When to use a Season Ticket
Use a season ticket when: the same two parties transfer the same waste type on a regular basis (weekly, fortnightly, or monthly), the waste description and EWC codes do not change between transfers, and both parties agree to the season ticket arrangement. Common examples include a weekly skip service at a commercial premises, or a regular collection run from a fixed site.
Creating a Season Ticket
Navigate to Notes → Season Tickets → New. The Season Ticket editor is the same PreviewEditor as one-off notes, with one addition: Section D includes a "Season ticket valid until" date field. Fill in all sections as normal. Set the valid-until date to when you expect the season ticket to expire (within 12 months). The note banner at the top of the editor confirms you are creating a season ticket and explains the valid-until date requirement.
Section D — Season ticket validity
In Section D, set the "Season ticket valid until" date. This is the last date the note is valid for. On the printed note, the start date (first transfer date) and the end date both appear. You can update this date by reopening Section D in draft state.
Using a Season Ticket for multiple collections
Once a season ticket is complete, it covers every transfer between the same parties for that waste type until the expiry date. Each actual collection does not require a new note — however, you should keep a record of each collection (date, quantity) either within the note's additional fields or in a separate log. The season ticket itself is the legal document of record.
Season Ticket templates
Season ticket notes can be saved as templates, just like one-off notes. Navigate to Notes → Season Tickets → Templates. Templates pre-fill all section data. This is particularly useful if you have multiple regular clients each with a different waste type.
Season Ticket history
All completed season ticket notes appear in Notes → Season Tickets → History. The list shows the reference, waste description, transferor, transferee, and creation date. Click any entry to view the full note detail.