Note History & Audit Log

View your complete history of waste transfer notes with status indicators, chain flags, and CSV export.

Accessing the Audit Log

Navigate to Notes → Audit Log in the sidebar. The page loads all notes across your account (one-off and season ticket), ordered most-recently-created first. If no notes exist yet, an empty state prompts you to create your first note.

What the Audit Log shows

Each row in the audit log shows: the note reference number, waste description, transferor name (Section B), transferee name (Section C), creation date, transfer type, chain status, and a status indicator dot. The status dot is green for complete notes, blue/main for notes pending signature, and unfilled for drafts.

Status indicators

Three status values are shown via the coloured dot at the right of each row. Green (complete) means the note has been finalised and is a locked legal record. Blue (pending_signature) means the note is complete but one or both signatures are still outstanding. Unfilled (draft) means the note has not been completed yet.

Chain and deferred flags

Notes with open chain gaps (chain_status = open) and notes with deferred parties (deferred_party is set) are visible in the audit log list. You can identify them by their status and navigate directly to each note to resolve the issue.

Per-type history pages

In addition to the main Audit Log, each note type has its own history page: Notes → One-Off Notes → History shows up to 50 most recent one-off notes, and Notes → Season Tickets → History shows season ticket history. These pages show the same columns as the audit log but are filtered by note type.

Exporting notes

The Audit Log page header shows a "Export" button when notes are present. This exports your note history as a CSV file containing all the fields from the audit log, suitable for manual review or submission to the Environment Agency. The Reports module provides more detailed waste summary reports for annual return purposes.

Navigating to a note

Click any row in the audit log or history list to open the note detail page. On the detail page you can view the full note content, print it, request additional signatures, and view the note's audit trail of status changes.

Two-year retention requirement

Duty of Care Waste Transfer Notes must be retained for at least two years from the date of transfer. QWTN stores all notes indefinitely at no extra cost, so you always have a complete record available for EA inspection.

Use the Reports module for annual returns

The Audit Log is for day-to-day note lookup. For annual waste returns and EA reporting, use the Reports module which provides waste summary reports broken down by EWC code, tonnage, and destination.

Common Mistakes

• Using the Audit Log as the primary way to find a specific note — use the search (Cmd+K / Ctrl+K) to find notes by reference, description, or client name more quickly.

• Exporting from the Audit Log when you need EA-format annual return data — use the Reports module for that purpose.

Waste Transfer Notes — Overview

Understand the three note types available in QWTN and when to use each one.

Waste Transfer Chains & Held Waste

Understand chain gaps, held waste alerts, and how to close open chains with a follow-on transfer note.

Waste Summary Report

Group and filter completed notes by EWC code, client, site, or month.

Annual Return Report

Pre-formatted summary of completed notes for EA submission and compliance audits.

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Season Ticket Notes

Free Note Generator